August 28, 2025
Chris Pace
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The Digital Gap No One Talks About
Health systems have invested millions into digital front doors: patient portals, mobile apps, scheduling systems and redesigned websites. Yet for all that investment, there’s one glaring gap few organizations are addressing: onsite search.
It’s ironic. For patients, when they land on a healthcare website, the search bar is often the very first step in their digital journey. But for many health systems, site search is still treated as a passive utility rather than a core part of the digital experience. That disconnect creates frustration, increases call center volume and ultimately drives patients away.
Think of it this way: a health system would never build a call center without monitoring average handle time, customer satisfaction and call resolution rates. Yet when it comes to website search, many organizations fail to measure or improve the experience, even though it’s often the first interaction a patient has online.
The Role of Search in Patient Experience
More than 40 percent of healthcare website users start their journey in the search bar. They’re not casually browsing; they’re on a mission. A mom looking for a pediatric cardiologist. A patient trying to confirm whether a certain insurance plan is accepted. Someone searching for the right urgent care location at 9 p.m.
When those searches fail, the downstream effects ripple quickly. Patients can’t find providers, content goes undiscovered and call centers are flooded with questions that could and really should be answered online. In a competitive healthcare market, failed searches are lost opportunities for engagement, trust and access to care.
For example, we often hear about provider search failures. A patient types “heart doctor” into a site that only recognizes “cardiologist.” The result is a zero-result query. Without the right AI-backed search technology or careful tuning, the patient believes the system doesn’t have what they need and clicks away to a competitor. Multiply that by thousands of patients each month and the impact becomes staggering.
What Product Thinking Looks Like
The mindset shift is simple but powerful: stop thinking of onsite search as a one-time feature and start treating it like a living, breathing digital product.
Treating search like a product means:
- Ownership: Assigning clear responsibility within marketing or digital teams for the ongoing performance of search.
- Optimization: Continuously tuning results, improving relevance and eliminating dead ends.
- Iteration: Using real-world data to refine search, test improvements and roll out updates.
- Enablement: Empowering non-technical teams to adjust search without waiting on backend development cycles.
This is how leading health systems approach every other core digital product, and search should be no different.
At SearchStax, we often see the transformation once marketing teams take ownership. For example, a health system that was previously dependent on IT for every small change can suddenly improve provider findability themselves. Marketing teams gain the agility to respond to patient demand without waiting weeks or months for developer support. That shift is not just operationally efficient, it directly impacts patient satisfaction and access to care.
Metrics That Matter
Product thinking also requires measurement. With the right tools, health systems can track where patients succeed and where they get stuck. The most important metrics include:
- Search-to-click-through rate (CTR): Are patients engaging with the results they see and clicking through the resource page? A measure of search relevance, understanding of intent and impact of promoted content.
- Zero-result queries: How often do patients search for something and come up empty? A measure of how well your site is delivering desired content and reveals content gaps.
- Refinement rate: How often do patients have to retype or adjust their query to get what they need? A measure of how quickly users can find what they need and how well tuned your search results are to inbound search intent.
- Post-search behavior: Do searches lead to meaningful actions such as viewing provider profiles, starting a scheduling flow or accessing health content? A measure of downstream impact on core engagement and conversion stats.
Each of these metrics offers a direct line of sight into patient friction points and a roadmap for removing them. A rise in zero-result queries tells you patients are not using the same language as your content. A low click-through rate signals that results might be poorly ranked. High refinement rates show where search is not delivering on the first try.
Modern platforms like SearchStax Site Search make these insights accessible to marketing and digital teams without requiring SQL queries or custom dashboards. That visibility allows teams to go from guessing to knowing, and from reacting to proactively improving the patient journey with a level of marketing agility that cuts out the need for IT tickets and lengthy development cycles.
What Happens When Search Works
It’s easy to talk about the costs of poor search, but it is just as important to understand the benefits when it works well.
When patients quickly find the right provider, service line, or location, the impact is felt across the organization:
- Patient access improves. A successful search leads directly to scheduling, whether that is an online appointment, a call with the right department or a referral to the right specialty.
- Call center volumes decrease. Every question answered through search is one fewer call to handle, which reduces costs and improves staff productivity.
- Marketing performance strengthens. When patients can discover and engage with content, the impact of every campaign, email and ad spend increases.
- Trust is reinforced. A health system that delivers answers quickly online earns credibility and confidence, which translates into stronger patient relationships.
One academic medical center using SearchStax recently uncovered through analytics that patients were consistently searching for “parking validation.” The phrase didn’t exist in their website content. Once they created and indexed a simple informational page, those queries turned into successful results, patient confusion decreased and calls to the help desk dropped noticeably. This is the kind of small but meaningful win that only comes from treating search like a product.
The Time Is Now
The urgency could not be higher. In 2025, health systems are navigating Medicaid churn, pressure to reduce costs and rising expectations for digital access. Patients do not compare your digital experience to the hospital across town; they compare it to Amazon, Netflix and Google.
In that world, clunky or invisible search is not just an inconvenience; it’s a liability. The health systems that treat search like a product will see fewer support calls, better provider discovery and stronger engagement across their digital channels. Those that ignore onsite search will keep losing patients at the front door.
Better Onsite Search For Health Systems Starts Here
It’s time to stop overlooking onsite search. Audit your current performance. Look closely at your metrics. Ask whether your teams have the visibility, control and agility they need.
At SearchStax, we help health systems transform search from a forgotten utility into a measurable, high-value product. Our Site Search Solution and AI-powered tools like Smart Answers give marketing leaders the control they need to optimize search and deliver real outcomes for patients.
If you’re ready to modernize your digital front door, we’d love to show you what is possible.
